Role OverviewThe Purchasing & Sustainability Administrative Assistant provides administrative and organizational support to Group Purchasing and Sustainability Director.The main purpose of the role is to ensure that relevant data, documentation, and internal records are accurate, well organized, and kept up to date. The role supports efficient day-to-day operations through reliable administration, data management, reporting, and coordination of internal processes.Main ResponsibilitiesProvide day-to-day administrative support to the Purchasing team.Maintain and update purchasing and supplier-related data in internal systems.Organize, maintain, and file purchasing-related documents and records.Prepare standard reports, lists, and presentations.Support the administration and documentation of contracts, certificates, and other relevant information.Maintain sustainability and compliance-related documentation.Monitor documentation and highlight missing or outdated information for internal follow-up.Maintain templates, procedures, and shared Purchasing files.Support data collection and compilation for internal reporting.Support the standardization and continuous improvement of administrative processes within Purchasing.Sustainability AdministrationProvide administrative support to the Sustainability function.Maintain and organize sustainability-related data and documentation.Maintain supplier sustainability and compliance documentation.Register and maintain certificates, declarations, questionnaires, and other relevant information.Monitor documentation and highlight missing, incomplete, or outdated information for internal follow-up.Compile sustainability data for reports, presentations, and internal follow-up.Maintain sustainability-related templates, procedures, and shar…
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